How to Easily Send Data from Email to Notion

Use Cases of Sending Data from Email to Notion

Notion is an attractive tool for people who want to streamline various tasks and communications without having to invest in several dedicated solutions. This creates the need to send data from email to Notion efficiently. Let’s take a look at a few use cases of parsing emails and sending data to Notion to streamline tasks.

Adding leads to a CRM

If you have built a CRM on Notion, you need a quick way to add new leads there. Otherwise, you might get stuck inputting information by hand and, consequently, fail to reach out to leads promptly. Worse, leads may fall through the cracks entirely if emails are overlooked or forgotten.

By automatically extracting lead data, like name, company, email, and phone number, from incoming emails into Notion, you eliminate that bottleneck. As seen in our video tutorial, Mailparser makes this process seamless. As a result, you and your team stay organized, follow up faster with leads, and build connections that convert them to happy customers.

Tracking customer orders

Online stores typically receive order confirmations via email, whether from their websites or third-party platforms. Some small businesses choose Notion to track customer orders because of its simplicity and flexibility. But juggling inboxes and spreadsheets can be tedious and error-prone, leading to delays or errors in orders fulfilment.

The good news is that Mailparser can serve as the link between email notifications and your order tracker. By extracting order details — like customer information, order details, and shipping info — and exporting them to Notion, you prevent mistakes and facilitate fulfillment. This will increase customer satisfaction and encourage them to buy again from you.

In addition to tracking orders, you can use Mailparser in combination with Notion to streamline other tasks as well, from inventory management to managing purchase orders, etc.

Managing support tickets

Another use case of Notion is building a ticketing system where you can track and manage customer issues in one place. Notion can serve as this system that provides customer support teams with visibility into what’s been addressed, what’s pending, and what needs escalation.

By extracting key details from support emails and sending them to Notion, you and your team can address tickets faster than before. So every issue can be tracked and resolved efficiently. In turn, customers feel heard and supported — this is an important part of delivering a stellar experience.

So those examples are but a few of the many potential use cases of sending data from email to Notion databases. But what makes Mailparser the best tool to do this?

Here is what you need to know about Mailparser.

Why Mailparser Is The Best Tool for Sending Emails to Notion

Add emails from providers other than Gmail

Currently, Notion can only connect directly with Gmail, so if you use another email provider, like Outlook, you’ll probably have to search for an integration tool to connect the two platforms.

With Mailparser, however, you don’t need to keep looking. No matter what email provider you use, you just forward emails to your Mailparser inbox and Mailparser takes care of the rest: extracting data points and exporting them to Notion via a Zapier integration. Moving data from email to Notion has never been easier.

Extract data from PDF attachments to Notion

Another pain point expressed by Notion users is struggling to move data from email attachments to their database. Well, Mailparser was built to solve this sort of problem. You can extract data from email attachments, like PDF invoices, and move it to your Notion database seamlessly.

Extract data from tables

Mailparser allows you to extract tables from an email’s body or attached file. This means you can continually update a table in Notion with rows from your latest emails. That way, your Notion table stays organized and up-to-date with little to no input from you or colleagues.

Clean up and format your data before sending it to Notion

One aspect of Mailparser that users have been praising for years is its customizability.

By adding filters to a parsing rule, you can do a lot of things such as:

• Change capitalization
• Change the formatting of a phone number or date
• Remove unwanted characters
• Alter a table’s structure
• And so much more.

As an example, take a look at this simple table that got refined by adding a couple of table filters:

Send data from multiple emails in one go

Another handy functionality is the ability to parse several emails at the same time. For example, you can set your inbox to parse the last 100 emails, or all the emails received in the last week. So you won’t have to move data from your emails to Notion one by one.

Export data to other cloud apps and APIs

If you ever decide to switch from Notion to a different platform (like a dedicated CRM), you can just make a new integration that ties Mailparser to that new platform and you’ll retain the same automated workflow. Mailparser is flexible enough to adapt to future changes in your workflows.

“When integrating multiple 3rd party tools, software, SAAS programs, and systems so they can all talk, you will ultimately run into hurdles. However, Mailparser has never once failed to deliver. Once it was set up properly I have run MailParser for years without a single issue.”

— Brandon M., Creative Strategist in Marketing and Advertising

Download parsed data

Aside from exporting data to a cloud app or API, you can also download it in four formats: XLS, CSV, JSON, and XML.

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