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How to Convert Email to Excel

Is part of your business based on data that you receive by email?

For example, leads from a lead provider, order confirmations, and purchase orders from your online shops, sales stats, you name it … do you need to copy this crucial data from email to Excel?

If so, how do you convert data trapped inside those emails into easy to handle formats like an Excel or CSV spreadsheet?

Do you find yourself confronted with a tedious copy & paste routine? If so, you can stop your manual habit now and use Mailparser to automate your email workflow. Prefer pushing your email data to Google Sheets?

Sign up today for a FREE subscription and automate your workflows!

Convert Email to Excel

It’s free. No payment required.

How to Convert Email to Excel

  • Step 1: Create a Mailparser inbox
    This is the inbox where you will forward all of the emails and attachments that need to be parsed, extracted, and organized into Microsoft Excel. (Create a free inbox)
  • Step 2: Send One or Two Test Emails
    It’s always good to double-check that your emails are getting to your new parser inbox before you start automating the process.
  • Step 3: Create Rules
    Determine what information you want to parse from your emails or attachments, such as email addresses, names, addresses, and anything else you want to extract into Excel.
  • Step 4: Download to Excel
    In Mailparser, there’s a handy little MS Excel link where you can automatically download your Excel files with the data from your emails.
  • Step 5: Automate the process
    Set your email, Gmail, or Microsoft Outlook to automatically forward target to Mailparser and we will do the rest.

Convert Email to Excel with Mailparser

Save hours of time extracting data from emails.

Try it free. No credit card required. 

Watch a quick video tutorial.

Mailparser is an easy to use online application which allows you to extract data from emails to Excel. After signing up for a free subscription, you can define parsing rules which tell our algorithm what kind of data fields you want to extract from the email text or attachments. Once the parsing rules are set up, all you need to do is to forward your emails and you will get your data as an Excel file in return. Mailparser allows you to parse data from the email body text, the subject line, the sender/receiver, or other header text and even from file attachments. Below is our screencast covering the process, or read on to learn more.

Email to Excel Automation

It’s easy to get started with Mailparser. We offer several templates that handle the most common use cases like simple contact form emails and order receipts out of the box.

Mailparser also gives you the tools to create your own customized email parsing solution. By chaining up multiple text filters, you can create complex custom extraction rules within minutes. Once set up, these extraction rules will boil down the email to the data fields you are looking for. We also have built-in formatting options, which allow you to convert date, time, telephone formats, and more.

Email to Excel Software - Mailparser
Mailparser is a flexible data extraction solution for converting incoming emails (leads, order confirmations, purchase orders, any recurring emails…) to easy-to-handle Excel, CSV and Google Spreadsheet files. Try it for free and parse your first emails to spreadsheets within minutes. Just some of our many extraction features are shown in the image below:

Extraction features of Mailparser

Email to Excel Automation

Save hours of time extracting data from emails.

Try it free. No credit card required. 

Why Export Emails to Excel?

There are a couple of reasons why you need to export emails to Excel. Sometimes, users migrate hosts and need to move their inbox to a new web hosting server. If you want to keep your data, sometimes the platform requires you to back your emails up, and you don’t want to lose past email exchanges and necessary attachments. This is one reason to export it into an Excel document.

Excel organizes conversations and acts as your database. You can search for old contacts and conversations by name or date here.

Another reason to export emails is to save your data in a backup file. What happens if you lose access to your email? It happens every day. If this ever happens to you, you’ll be glad you backed up your email data.

A final reason is to save the data in a backup file. Sensitive data that may require easy access for either legal or other business purposes must be backed up. Also, if there’s a catastrophe and somehow your server is wiped, you’ll want a backup.

Why You Should Use Mailparser to Convert Email to Excel

Mailparser is the leading mail parsing agent. And that’s for a reason. With Mailparser, you can directly parse data from email file attachments or from the email itself from many file formats (PDF, DOC, DOCX, XLS, CSV, TXT, XML, and more) use our filters to refine and convert the data. We also offer pre-defined templates for everyday email parsing tasks. You can also set the templates to create your own parsing rules and customize them for your business’s needs.
Once the data is available, you can instantly send it to hundreds of integrated web applications. Our users typically download the data into Excel, CSV, JSON, and XML.
Mailparser doesn’t take up any space on your computer as it runs directly in your browser, though you will need an internet connection.

Convert Email to Excel with Mailparser
The entire process can be set up in minutes, and those who automate the email to Excel process save hours and hours of work every week. It’s a huge win for businesses and business owners.

Frequently Asked Questions About Mailparser:

What is Mailparser?

Mailparser is an email parsing software. What this means is that it can extract data from your email and transform it into searchable, accessible data to aid in automating your business.
We recommend Mailparser for businesses or individuals needed to process batches of emails with a similar layout or structure. Most of our clients have between 1-100 different email layouts with around 50-200,000 emails monthly.

Popular use-cases for Mailparser are:

Can your software extract email addresses, names, and phone numbers within the text of an email?

Yes, absolutely!

Can I move my entire Gmail inbox to an Excel spreadsheet? I have around 300 to 400 emails and want to move each email to the spreadsheet.

Gmail has a restriction of 100 emails a day to forward older emails, but we have a blog post for a Chrome extension download that can forward your older Gmail messages.

What are email parsing rules?

Email parsing rules are sets of instructions you create to tell our system where to search for your data, whether that data is in an email’s body or contained within a text-scannable email attachment.

Typically, parsing rules target specific fields or data points within your emails like a tracking number, but parsing rules can extract entire tables of data.

You can use filters to isolate and extract only the data you need. These filters tell our system to look for specific fields and patterns.

Email to Excel Converter

Save hours of time extracting data from emails.
(No credit card or money required)

Takes 2 minutes to set up.

17 Responses

  1. Drop off the music from the video! It’s very annoying and hard to understand the words spoken at times.

    1. Hi Gadi,
      Sorry you don’t like the music, you can click the ‘CC’ button for accurate captions of the video.
      If you have any questions about our app please let me know at – thanks for your feedback!

  2. Hi all i want to do is strip out the csv file attached to a email and import that data into excel
    Can anyone advise me on the simplest and economical way to do this
    Appreciate any feedback
    Cheers gideon

    1. Hi Gideon,
      Thanks for reaching out! Our app seems like a good fit for your need, could you send in a ticket to with your mailbox and I will investigate?
      Best regards,
      Joshua Harris Support

  3. Hello, Can this software extract email addresses, name and phone number within the text of the email?
    For example, within the email text, a person is giving me someone’s information that I would like to extract So in this example, I would like to extract Jane Doe, and (494)333-1212.
    sample text as follows:
    Dear John,
    Please send the information that I requested to
    Jane Doe
    Thank you,
    Will your software extract this above data?
    Thank you,

    1. Hi Shana,
      Thanks for reaching out! Our app should definitely be able to extract that information for you, I would recommend starting a trial with our service and sending an email to if you get stuck 🙂
      Best regards,
      Joshua Harris Support

  4. Hi,
    My email client is IBM LOTUS NOTES. Will I be able to parse information I get regularly through mails using mailparser to excel.

    1. Hi Prabhu,
      Thanks for reaching out! I would recommend starting a trial and trying to forward a few example emails to your mailbox and let me know if you get stuck! 🙂
      Best regards,
      Joshua Harris Support

  5. Actually I’m looking for a way to move an entire Gmail message complete to an XL spreadsheet. This is for years worth of data that was kept on a daily log which I had to painstakingly email to my Gmail account. There are upwards of 300 to 400 emails split into discrete year’s folders (2013 – 2016) on Gmail. I would like to move each email to the XL spreadsheet that I’ve set up for that, Along with the entire message. Any help will be appreciated.

    1. Hi Phyllis,
      Thanks for reaching out, apologies for the late reply here!
      While Gmail has a 100 emails a day restriction on forwarding older emails, at the bottom of our blog article below there is a link to a walkthrough for a Chrome extension download that will forward your old Gmail messages:
      I hope this helps, if you have any questions please reach out to us at, have a good day 🙂
      Best regards,
      Joshua Harris Support

  6. Hi,
    I get emailed approximately 80 csv file reports per week from different clients, all of which I am currently copying and pasting into one excel spreadsheet to create a master file. Would mailparser allow me to automate this so that each week the data attached to the 80+ emails could be extracted and automatically dropped into one master report for me?
    Kind regards,

  7. we get our invoices in pdf attachments in emails, the format of these invoices vary from supplier to supplier, we have thousands of suppliers. From these invoices we have to extract data like Supplier Name, Product code, amount and quantity and populate in my workflow portal (ERP). Currently it is done manually. Can you give a solution for doing this activity.

    1. Hi Amit,
      Thanks for reaching out and for your interest in Mailparser!
      Our app can extract data from many invoices, though our sister app is better suited for PDF extraction – I would recommend creating a trial there and sending in a ticket to if you get stuck 🙂
      Best regards,
      Joshua Harris
      Mailparser Support

  8. Hi I have 12 Months of Bank Statements from a small Property Business I need to Transfer to an XL Spread Sheet could you help me with this as I am not Computer Literate

    1. Hi Michael,
      Thanks for reaching out! Depending on the formatting of the bank statements we may be able to help out, could you send a few example statements to us at and we’ll have a look and see if we can assist?
      Have a good week!

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Hi there, I’m Kevin.
I oversee product development at Mailparser. This includes working with customers and overseeing new feature implementation.

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