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How do I Convert Email to Excel?

Is part of your business based on data that you receive by email? For example, leads from a lead provider, order confirmations, and purchase orders from your online shops, sales stats, you name it … do you need to copy this important data from email to Excel?
If so, how do you convert data trapped inside those emails into an easy to handle formats like an Excel or CSV spreadsheet? Do you find yourself confronted with a tedious copy & paste routine? If so, you can stop your manual routine now and use Mailparser to automate your email workflow. Prefer pushing your email data to Google Sheets? Sign up today for a FREE subscription and automate your workflows!

  • Step 1: Create a parser inbox
    This is the inbox where you will forward all of the emails and attachments that need to be parsed, extracted, and organized into Microsoft Excel. (Create a free inbox)
  • Step 2: Send One or Two Test Emails
    It’s always good to double-check that your emails are getting to your new parser inbox before you start automating the process.
  • Step 3: Create Rules
    Determine what information you want to parse from your emails or attachments, such as email addresses, names, addresses, and anything else you want to extract into excel.
  • Step 4: Download to Excel
    In Mailparser, there’s a handy little MS Excel link where you can automatically download your excel files with the data from your emails.
  • Step 5: Automate the process
    Set your email, Gmail, or Microsoft Outlook to automatically forward target to Mailparser, and well do the rest.

Create Your Parser Inbox
It’s free. No payment required.

Watch a quick video tutorial.

Mailparser is an easy to use online application which allows you to extract data from emails to Excel. After signing up for a free subscription, you can define parsing rules which tell our algorithm what kind of data fields you want to extract from the email text or attachments. Once the parsing rules are set up, all you need to is to forward your emails and you will get your data as an Excel file in return. Mailparser allows you to parse data from the email body text, the subject line, the sender/receiver, or other header text and even from file attachments. Below is our screencast covering the process, or read on to learn more.

Images and Screenshots

It’s easy to get started with Mailparser. We offer several templates that handle the most common use cases like simple contact form emails and order receipts out of the box. Mailparser also gives you the tools to create your own customized email parsing solution. By chaining up multiple text filters, you can create complex custom extraction rules within minutes. Once set up, these extraction rules will boil down the email to the data fields you are looking for. We also have built-in formatting options, which allow you to convert date & telephone formats, and more.

Email to Excel Software - Mailparser
Mailparser is a flexible data extraction solution for converting incoming emails (leads, order confirmations, purchase orders, any recurring emails…) to easy-to-handle Excel, CSV and Google Spreadsheet files. Try it for free and parse your first emails to spreadsheets within minutes. Just some of our many extraction features are shown in the image below:

Extraction features of Mailparser


How To Convert Email To Excel


The entire process can be set up in minutes and those who automate the email to excel process end up saving hours and hours of work every week. It’s a huge win for businesses and business owners.

Test our email parser

Save hours of time extracting data from emails.
(No credit card or money required)

Takes 2 minutes to set up.

17 Responses

  1. Drop off the music from the video! It’s very annoying and hard to understand the words spoken at times.

    1. Hi Gadi,
      Sorry you don’t like the music, you can click the ‘CC’ button for accurate captions of the video.
      If you have any questions about our app please let me know at – thanks for your feedback!

  2. Hi all i want to do is strip out the csv file attached to a email and import that data into excel
    Can anyone advise me on the simplest and economical way to do this
    Appreciate any feedback
    Cheers gideon

    1. Hi Gideon,
      Thanks for reaching out! Our app seems like a good fit for your need, could you send in a ticket to with your mailbox and I will investigate?
      Best regards,
      Joshua Harris Support

  3. Hello, Can this software extract email addresses, name and phone number within the text of the email?
    For example, within the email text, a person is giving me someone’s information that I would like to extract So in this example, I would like to extract Jane Doe, and (494)333-1212.
    sample text as follows:
    Dear John,
    Please send the information that I requested to
    Jane Doe
    Thank you,
    Will your software extract this above data?
    Thank you,

    1. Hi Shana,
      Thanks for reaching out! Our app should definitely be able to extract that information for you, I would recommend starting a trial with our service and sending an email to if you get stuck 🙂
      Best regards,
      Joshua Harris Support

  4. Hi,
    My email client is IBM LOTUS NOTES. Will I be able to parse information I get regularly through mails using mailparser to excel.

    1. Hi Prabhu,
      Thanks for reaching out! I would recommend starting a trial and trying to forward a few example emails to your mailbox and let me know if you get stuck! 🙂
      Best regards,
      Joshua Harris Support

  5. Actually I’m looking for a way to move an entire Gmail message complete to an XL spreadsheet. This is for years worth of data that was kept on a daily log which I had to painstakingly email to my Gmail account. There are upwards of 300 to 400 emails split into discrete year’s folders (2013 – 2016) on Gmail. I would like to move each email to the XL spreadsheet that I’ve set up for that, Along with the entire message. Any help will be appreciated.

    1. Hi Phyllis,
      Thanks for reaching out, apologies for the late reply here!
      While Gmail has a 100 emails a day restriction on forwarding older emails, at the bottom of our blog article below there is a link to a walkthrough for a Chrome extension download that will forward your old Gmail messages:
      I hope this helps, if you have any questions please reach out to us at, have a good day 🙂
      Best regards,
      Joshua Harris Support

  6. Hi,
    I get emailed approximately 80 csv file reports per week from different clients, all of which I am currently copying and pasting into one excel spreadsheet to create a master file. Would mailparser allow me to automate this so that each week the data attached to the 80+ emails could be extracted and automatically dropped into one master report for me?
    Kind regards,

  7. we get our invoices in pdf attachments in emails, the format of these invoices vary from supplier to supplier, we have thousands of suppliers. From these invoices we have to extract data like Supplier Name, Product code, amount and quantity and populate in my workflow portal (ERP). Currently it is done manually. Can you give a solution for doing this activity.

    1. Hi Amit,
      Thanks for reaching out and for your interest in Mailparser!
      Our app can extract data from many invoices, though our sister app is better suited for PDF extraction – I would recommend creating a trial there and sending in a ticket to if you get stuck 🙂
      Best regards,
      Joshua Harris
      Mailparser Support

  8. Hi I have 12 Months of Bank Statements from a small Property Business I need to Transfer to an XL Spread Sheet could you help me with this as I am not Computer Literate

    1. Hi Michael,
      Thanks for reaching out! Depending on the formatting of the bank statements we may be able to help out, could you send a few example statements to us at and we’ll have a look and see if we can assist?
      Have a good week!

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Hi there, I’m Joshua.
I oversee product development at Mailparser. This includes working with customers and overseeing new feature implementation.

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