Is part of your business based on data that you receive by email?
For example, leads from a lead provider, order confirmations, and purchase orders from your online shops, sales stats, you name it … do you need to copy this crucial data from email to Excel?
If so, how do you convert data trapped inside those emails into easy to handle formats like an Excel or CSV spreadsheet?
Do you find yourself confronted with a tedious copy & paste routine? If so, you can stop your manual habit now and use Mailparser to automate your email workflow. Prefer pushing your email data to Google Sheets?
Sign up today for a FREE subscription and automate your workflows!
How to Convert Email to Excel
- Step 1: Create a Mailparser inbox
This is the inbox where you will forward all of the emails and attachments that need to be parsed, extracted, and organized into Microsoft Excel. (Create a free inbox)
- Step 2: Send One or Two Test Emails
It’s always good to double-check that your emails are getting to your new parser inbox before you start automating the process.
- Step 3: Create Rules
Determine what information you want to parse from your emails or attachments, such as email addresses, names, addresses, and anything else you want to extract into Excel.
- Step 4: Download to Excel
In Mailparser, there’s a handy little MS Excel link where you can automatically download your Excel files with the data from your emails.
- Step 5: Automate the process
Set your email, Gmail, or Microsoft Outlook to automatically forward target to Mailparser and we will do the rest.
Convert Email to Excel with Mailparser
Save hours of time extracting data from emails.
Try it free. No credit card required.
Watch a quick video tutorial.
Mailparser is an easy to use online application which allows you to extract data from emails to Excel. After signing up for a free subscription, you can define parsing rules which tell our algorithm what kind of data fields you want to extract from the email text or attachments. Once the parsing rules are set up, all you need to do is to forward your emails and you will get your data as an Excel file in return. Mailparser allows you to parse data from the email body text, the subject line, the sender/receiver, or other header text and even from file attachments. Below is our screencast covering the process, or read on to learn more.
Email to Excel Automation
It’s easy to get started with Mailparser. We offer several templates that handle the most common use cases like simple contact form emails and order receipts out of the box.
Mailparser also gives you the tools to create your own customized email parsing solution. By chaining up multiple text filters, you can create complex custom extraction rules within minutes. Once set up, these extraction rules will boil down the email to the data fields you are looking for. We also have built-in formatting options, which allow you to convert date, time, telephone formats, and more.
Mailparser is a flexible data extraction solution for converting incoming emails (leads, order confirmations, purchase orders, any recurring emails…) to easy-to-handle Excel, CSV and Google Spreadsheet files. Try it for free and parse your first emails to spreadsheets within minutes. Just some of our many extraction features are shown in the image below:
Email to Excel Automation
Save hours of time extracting data from emails.
Try it free. No credit card required.
Why Export Emails to Excel?
There are a couple of reasons why you need to export emails to Excel. Sometimes, users migrate hosts and need to move their inbox to a new web hosting server. If you want to keep your data, sometimes the platform requires you to back your emails up, and you don’t want to lose past email exchanges and necessary attachments. This is one reason to export it into an Excel document.
Excel organizes conversations and acts as your database. You can search for old contacts and conversations by name or date here.
Another reason to export emails is to save your data in a backup file. What happens if you lose access to your email? It happens every day. If this ever happens to you, you’ll be glad you backed up your email data.
A final reason is to save the data in a backup file. Sensitive data that may require easy access for either legal or other business purposes must be backed up. Also, if there’s a catastrophe and somehow your server is wiped, you’ll want a backup.
Why You Should Use Mailparser to Convert Email to Excel
Mailparser is the leading mail parsing agent. And that’s for a reason. With Mailparser, you can directly parse data from email file attachments or from the email itself from many file formats (PDF, DOC, DOCX, XLS, CSV, TXT, XML, and more) use our filters to refine and convert the data. We also offer pre-defined templates for everyday email parsing tasks. You can also set the templates to create your own parsing rules and customize them for your business’s needs.
Once the data is available, you can instantly send it to hundreds of integrated web applications. Our users typically download the data into Excel, CSV, JSON, and XML.
Mailparser doesn’t take up any space on your computer as it runs directly in your browser, though you will need an internet connection.
The entire process can be set up in minutes, and those who automate the email to Excel process save hours and hours of work every week. It’s a huge win for businesses and business owners.
Frequently Asked Questions About Mailparser:
What is Mailparser?
Mailparser is an email parsing software. What this means is that it can extract data from your email and transform it into searchable, accessible data to aid in automating your business.
We recommend Mailparser for businesses or individuals needed to process batches of emails with a similar layout or structure. Most of our clients have between 1-100 different email layouts with around 50-200,000 emails monthly.
Popular use-cases for Mailparser are:
- Automated Data Entry
- Contact Inquiries
- Lead Capturing
- Logistics & Delivery
- Order Fulfillment
- Attachment Parsing
Can your software extract email addresses, names, and phone numbers within the text of an email?
Yes, absolutely!
Can I move my entire Gmail inbox to an Excel spreadsheet? I have around 300 to 400 emails and want to move each email to the spreadsheet.
Gmail has a restriction of 100 emails a day to forward older emails, but we have a blog post for a Chrome extension download that can forward your older Gmail messages.
What are email parsing rules?
Email parsing rules are sets of instructions you create to tell our system where to search for your data, whether that data is in an email’s body or contained within a text-scannable email attachment.
Typically, parsing rules target specific fields or data points within your emails like a tracking number, but parsing rules can extract entire tables of data.
You can use filters to isolate and extract only the data you need. These filters tell our system to look for specific fields and patterns.
Email to Excel Converter
Save hours of time extracting data from emails.
(No credit card or money required)
Takes 2 minutes to set up.
