So much of the information we receive daily comes by way of email. But in order to store, access, and use all that data, you have to move it to a dedicated system, whether it’s a simple spreadsheet or a business management platform. However, this process is notoriously time-consuming. In case you need to extract data from email body to Excel, you’ve come to the right place: Mailparser lets you do that quickly, easily, and accurately.
In this blog post, we’ll show you how to extract data from email body to Excel using Mailparser, the leading email parsing solution. We will also discuss a few use cases of extracting email data and why Mailparser may very well be the solution you’ve been looking for.
Capture Data from Emails Effortlessly
Save countless hours of tedious data entry and streamline your workflows.
No credit card required.
How to Extract Data From Email Body to Excel
To learn how to use Mailparser to extract data from email body to Excel, watch this short tutorial video:
To recap, setting up Mailparser to extract data from emails
- Create an inbox in Mailparser
- Forward a sample email to your inbox
- Create parsing rules with the Automatic Setup or from scratch based on the sample email
- Save your data as an Excel file
Once the setup process is complete, every time you forward emails to your Mailparser address, the data within each email will be extracted as per the parsing rules.
And keep in mind that you can also extract data from an email’s subject line, sender, recipient, and attachments! Mailparser is a versatile email parsing solution that can be used for many different use cases. Let’s take a look at a few of them.
Capture Data from Emails Effortlessly
Save countless hours of tedious data entry and streamline your workflows.
No credit card required.
3 Uses Cases of Extracting Emails to Spreadsheets
Most if not all industries can benefit from extracting business email data to Excel. In fact, countless companies have already automated their data entry processes to allow their employees to work faster and prevent mistakes. Let’s highlight three different use cases of extracting email to spreadsheet.
Logistics: tracking inventory levels and shipment updates
For logistics companies, tracking inventory and shipments is essential for smooth operations. Logistics coordinators receive a constant flow of emails that contain shipment details, tracking numbers, delivery updates, bill of lading information, and warehouse stock levels. That information is often found in the email’s body.
By using an email parser, it becomes very easy to extract key details from emails and update spreadsheets. This allows the user to:
- Monitor shipment progress without checking emails manually.
- Keep inventory records up-to-date based on supplier emails.
- Ensure accurate tracking of deliveries, delays, and restocking needs.
By automating data extraction, teams can work more efficiently while lowering processing costs and improving compliance with regulations.
eCommerce: extracting customer support tickets
Delivering excellent customer service is essential to running a successful eCommerce store. To accomplish this, response times must be as short as possible. You don’t want to keep customers waiting!
Many online retailers receive customer inquiries through email, whether about order status, refund requests, or product issues. Instead of manually recording those requests, customer support teams can:
- Extract customer names, order numbers, and issue descriptions from emails.
- Organize inquiries into a structured Excel spreadsheet for easy tracking.
- Prioritize urgent requests and ensure timely responses.
So investing in automated data capture contributes to improving customer satisfaction, which in turn results in a higher number of returning customers and glowing reviews.
Real estate: capturing and managing leads
Real estate agents and property managers typically receive leads via email notifications from listing websites. Key information is often found in the email’s body: name, email, phone, property details, lead source, lead message, etc. To keep up with new leads and follow up with them promptly, email parsing can work wonders. With Mailparser, real estate professionals can automatically:
- Extract lead data from incoming emails.
- Download lead data as an Excel file that is organized and accurate.
- Sort and categorize leads for targeted follow-ups.
By automating lead management, real estate agents can respond faster to prospects and improve their chances of closing deals.
In fact, many of our users are real estate professionals. For instance, Ineto Realtors is a property investment and management firm that used to struggle with lead data entry. After implementing Mailparser into the company’s workflows, the company was able to overcome that challenge, as explained by Travis Foote, owner and president:
“Mailparser service is something our company has been attempting to find for some time now. We receive dozens of email leads each day from multiple lead-generating websites. Each website email has a different presentation of the lead data they provide us. We use Mailparser to extract the information we need and populate our CRM solution. It has enabled us to move from a disconnected email mess to a centralized, organized Lead Capture and Management implementation. Our Agents are loving it and so are we!”
— Travis Foote, Ineto Realtors
What Makes Mailparser a Better Choice Than Alternatives?
Granted, Mailparser is far from the only tool available for email data extraction. But businesses choose to use it for several reasons.
Start parsing within minutes – no scripts, no learning curve
There is a large number of people online who ask on forums and communities how they can extract data from emails to a spreadsheet. They often struggle to get the results they want with tools like Outlook or Microsoft Power Automate. While these tools can be used to export data to Excel, users may run into issues that are hard to deal with or even force them to go back to manual data entry. And we all know how much time can be wasted inputting data on a sheet, and how stressful that can be when we have tight deadlines.
The good news is that by switching to Mailparser, you won’t have to find or create the perfect macro for your use case to run on Outlook VBA. And besides, if you’re not an Outlook or Power Automate user, then the capabilities of these tools are simply not accessible to you. So Mailparser makes sense as the email parsing solution to use.
Mailparser is designed for simplicity. Its user-friendly, point-and-click interface allows you to create parsing rules quickly, meaning you can extract data from email body to Excel within minutes with zero technical skills.
Extract data from hundreds of emails in moments
If you have a large volume of emails with data stuck inside, manual data entry is just not practical anymore. Luckily, Mailparser can process hundreds and even thousands of emails (provided they follow the same structure). You can also set it to parse emails received in a day, a week, or a month. This bulk processing capability ensures cut down data entry time from hours to minutes of automation. Plus, you will never miss emails while sifting through them, no matter how many you receive.
By saving countless hours of tedious work every month, the costs associated with data entry – including the cost of incorrect data – will drastically go down. And on top of that, you and your team members are free to focus on more important tasks that grow your company.
Integrate Mailparser with your favorite cloud apps & APIs
Mailparser doesn’t just extract data from email body to Excel — it can also connect seamlessly with the tools you already use. Whether you want to export data to Google Sheets, send it to a CRM like HubSpot, or automate workflows with Zapier, Mailparser offers powerful integrations to streamline your processes:
- Export parsed data directly to Excel, Google Sheets, Microsoft Power Automate, Salesforce, Airtable, etc.
- Connect Mailparser with third-party platforms like Zapier to export data to 5,000+ apps and automate workflows.
- Use Mailparser’s API webhooks to integrate it with custom business systems.
Thanks to integrations, Mailparser fits seamlessly into your existing systems and workflows, thus enhancing efficiency within your company without requiring big changes.
Get Started With Mailparser
It’s time for you to extract data from email body to Excel and save time, effort, and resources. No need to grapple with complex tools or waste hours copying and pasting data. Mailparser’s no-code interface, bulk email processing capabilities, and seamless integrations make it the best solution for businesses looking to optimize their email-based workflows. Whether you need to extract customer inquiries, shipment details, lead data, or anything else you receive by email, Mailparser has you covered. So sign up for a free trial today and unlock the efficiency and accuracy of email parsing.
Capture Data from Emails Effortlessly
Save countless hours of tedious data entry and streamline your workflows.
No credit card required.
