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Email Parser …what is that anyway?

An email parser is a piece of software that allows you to extract data from incoming emails. Email parsers can be configured to pull specific data fields from incoming emails. By doing so they allow you to convert an unstructured email into easy-to-handle structured data. Most email parsers will let you parse data fields from the email body and email headers. More advanced solutions, like Mailparser, can also parse data from email attachments such as PDF, Word and Excel files. Try it for yourself with our FREE subscription!

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What are typical use-cases for an email parser?

An email parser can be used to pull data fields from any kind of machine-generated email such as:

    • Purchase orders
    • Contact form emails
    • Emails sent by lead providers
    • and many other types.

This makes it an efficient and reliable solution for a variety of use-cases.
email parser
Popular use-cases for email parsing are:

  • Automating the order fulfillment in e-commerce
  • Automating a lead generation process
  • Centralizing data that is sent by email from different web-forms.

Have a look at this list of email parser case studies and learn how email parsing can be used to automate business processes.
Once an email gets parsed, the data is available in an easy-to-handle format such as CSV, JSON, or XML. The data can then be downloaded or be used to automatically update other apps.

Is email parsing like web scraping?

Yes, email parsing is very similar to scraping the web. Email parsing works like web scraping but instead of extracting data from HTML websites, it allows you to scrape data from emails. You can parse email header content, body content, and even the signature of incoming emails. Data you want from emails is piped to the location you need it, based on your email parser rules. It’s as simple as that.
What is an email parser?

How does email parsing work?

Most email parsers allow you to either pull specific emails directly from your mailbox or provide you an email address to which you can forward the emails you want to parse. Once the emails are available to the email parser, a parsing algorithm will extract the data fields you are after from the email. Most email parsers are rule-based and allow you to create custom parsing rules. Creating a parsing rule is usually straight forward and no coding is required. Below is a short video introduction to Mailparser, the industry-leading email parser.

To read more on our email parsing features, integrations, case studies, or pricing please click through. Can’t find what you are looking for or have a question? Please contact us directly.

4 Responses

  1. Hi,
    Are your parsers able to extract URI from :
    – email’s body (text)
    – email’s body (html)
    – attachements (text)
    – attachements (html)
    – attachements (PDF – even protected ones)
    – attachements (Word documents)
    – attachements (PowerPoint documents)
    Do you have an offer with which we could host your solution in our premises?
    regards
    Thomas LEVEIL

    1. Hi Thomas! Thanks for reaching out. Please find my answers below.
      [yes] email’s body (text)
      [yes] email’s body (html)
      [yes] attachements (text)
      [yes] attachements (html)
      [yes] attachements (PDF – even protected ones)
      [not yet] attachements (Word documents)
      [not yet] attachements (PowerPoint documents)
      We do not offer any on-premise solutions at this point, only our hosted version.
      Let me know if you have any other questions. You can reach us at support@mailparser.io.

  2. Hi,
    What about dealing with emails with a slightly inconsistent format? For example a newsletter where the data I want to parse is always preceded by certain keywords (i.e.

    1. Hello,
      Thanks for reaching out! Our app sounds like a great fit for your use-case, I would recommend creating an account and sending us an email at support@mailparser.io where you get stuck, as we provide extensive setup assistance at no cost.

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Hi there, I’m Joshua.
I oversee product development at Mailparser. This includes working with customers and overseeing new feature implementation.

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