There are many phone number extractor tools available on the market, but are they as good as Mailparser? Probably not.
A while ago we rolled out an update to add a phone number extractor folder. Our extractor can find, extract, and transfer data from emails automatically without needing to know a coding language. Our application formats your data into international, national, and E.164 formats.
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What is a phone number extractor?
A phone number extractor is a type of data parser that extracts phone numbers from emails and email attachments from files such as DOC, DOCX, XLS, PDF, TXT, and more. After extraction, it sends the email addresses to your application of choice. From there, you can filter out the phone numbers you want. Once you set your preferences, the extractor can automatically pull phone numbers from your emails, leaving you to do more fruitful tasks.
Now, with a tool like Mailparser you can:
- Extract phone numbers from your emails
- Automate data extraction and entry
- Reduce manual labor and save time in the process
How to find and extract phone numbers
Whether you want to extract one or many phone numbers from your emails (the body, headers, or attachments), follow our steps below.
First, choose the Data Source of the data – this is either the Subject, Body, Attachment, or Headers of the email – in our example below we show the body of the email.
If there is only one email address in the content of the email you can then simply add in the filter for Find Entities > Find Email Addresses.
This only finds phone numbers within the whole body’s content of the email – if there are other phone numbers within the content you do not want to extract, then before applying this filter you may want to add in a start position and end position filter to isolate the area of the email where the required phone number is located. Once you apply the Find Phone Numbers filter, you will see a table returned with the phone number data.
You can use this filter to properly format phone numbers in the way you require before sending through integrations webhooks by selecting from the format options.
National Format is (XXX) XXX-XXXX
International Format is +X XXX-XXX-XXXX
And it’s as simple as that!
So, what does a data parser do?
Data parsing is when data strings are converted from one file format to another. For example, if you read data in a raw HTML file, data parsers convert it into a more readable format like plain text. However, not all of the information converts during data extraction and parsing as different programs have different rules when parsing information.
So, a data parsing program converts unstructured data into different formats: JSON, CSV, PDF, and other file formats, adding structure to the information.
Mailparser works by extracting specified data from emails.
Mailparser is frequently used for:
- Automated Data-Entry
- Contact Inquiries
- Lead Capturing
- Logistics & Delivery
- Order Fulfilment
- Attachment Parsing
So how does it work? Our easy-to-use, intuitive software requires zero coding knowledge. All you have to do is create a free account to test our service, set up your parsing rules for data output, and then you’re ready to begin your data automation party. If you’re not technically savvy, that’s okay; most of our clients aren’t. We have easy tutorial videos and blog articles to follow step-by-step to create the proper output structured file for your business needs. We don’t require you to replace anything you currently use; we complement your current business tools.
We like to say that we’re an AND solution, not an OR solution.
Once you set up your parsing rules, browse our cloud integration partners, and push your data to whatever application you want to use, CRM or otherwise. mailparser.io was built for the modern Cloud Stack. Want to integrate with something that isn’t listed in our 1,500+ integration offerings? Just email us, and our developers can find out if it’s a viable project for us to tackle.
If you need data extraction from PDFs or files other than email, I suggest using our sister company, Docparser. Docparser is a document processing and workflow automation software. To be more precise, Docparser helps you automatically extract data trapped in PDF documents and then copy it to where it belongs.
Automate Mundane Data Extraction and Entry
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How to Set Up Mailparser for Automated Phone Number Extraction
Step 1: Sign up for an account
Signing up for an account takes less than a minute. All you need to do is create a user. You’ll need to type in your name, email address, and choose a secure password.
Step 2: Create your email address
Mailparser creates a .io email address for you. After getting started with an email address, send a test email to this address by going to your primary email and sending a message.
Step 3: Create your parsing rules.
After you send your test emails, now you’re ready to create your parsing rules. Parsing rules are simple instructions that tell our algorithm what kind of data fields you want to pull from your e-mails. Typically you’ll create multiple parsing rules, one for each data field inside your e-mail (e.g. a tracking number, customer name, post address).
You can:
Choose Quick setup to use our premade templates or
Create custom parsing rules
Step 4: Check your parsing rules
Check the parsing rules which were already created or add new ones. Getting the parsing rules right is the first step to successful email extraction.
Once the parsing rules extract the data fields you are looking for, it’s time to think about what you want to do with the data.
You have a couple of options:
Create a download link that will give you a file containing all parsed data.
Add a webhook integration that will automatically send out the parsed data to another app (your CRM, Google Spreadsheets, Zapier, and more) each time we processed a new email for you.
Step 5: Send your data to wherever you want
Mailparser offers over 1,500+ integrations. Webhook integrations allow you to send your parsed data to other web applications. Use this function to automatically copy your parsed data from Mailparser to Salesforce, Zoho CRM, Google Sheets, Zapier, Microsoft Power Automate, or your own custom scripts. New webhooks trigger each time new e-mail parses.
And that’s it! Within 10 minutes you are on your way to automating the most tedious manual tasks.
Why use an email parsing app like Mailparser?
Now you know how to use Mailparser, but why use an email parsing app in the first place?
Organize leads
Without leads, you won’t have sales. It’s essential to track your leads and nurture them.
Most businesses use CRM (Customer Relationship Management) software like Salesforce to store customers’ information and grow and foster customer relationships.
Without a CRM or any management system, you’ll have difficulty keeping track of your leads. Email parsers can extract all lead information and transfer it neatly to your CRM, so you’ll never need to input the data again manually.
Free resource: Lead Tracking Spreadsheet
mailparser.io offers a native Salesforce integration, and it is easy to send your parsed data to Salesforce. You can also check us out on the Salesforce AppExchange.
Email parsers can extract data from an email and directly place it into Excel if you want to track sales numbers or other results. In addition, if client data changes over time, an email parser can update the client’s information.
Email parsers can integrate with your inboxes to track external communications with leads and customers, saving you time and money and no more searching through numerous email threads for information.
Schedule Appointments
If you’re constantly losing track of dates, times, contact information and don’t have the luxury of having an assistant, we highly recommend using an email parser.
Email parsers can extract important appointment information from emails and automate your appointment scheduling process.
If you want, you can also automate scheduling follow-up appointments.
Take eCommerce Orders
Organizing orders for your online store can be complex, but an email parser can help, especially for automating your Shopify workflows.
Software like Mailparser can help by automating the ordering process. Send your data over to our email parser whenever you receive a transaction. Then, you can automate order fulfillment and shipping if you really want to save time.
Split Test
Split testing is an important part of marketing strategy. A/B testing, or split testing, tests two different web pages against one another to see which performs better. Then, you change the web page to reflect the better-performing version.
Email parsers can help you separate segments into A or B paths. From there, it can give you the testing results, allowing you to test and adjust your campaigns without putting in an additional manual effort.
Our phone number extractor is up and running, receiving superb reviews from our existing clients. Combined with our email address filter & address normalization, it’s easy to extract phone numbers and pull out other contact details from emails.
This added filter allows you to be even more evolved in how you extract phone numbers from the emails you receive each day. Thanks to formatting the phone number, it makes services like Twilio send out an automated SMS, an easy integration for your business. Also, dumping all those phone numbers into Google Sheets or Excel has never been easier!
Phone Number Extraction Is Easy with Mailparser
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3 Responses
Thank you so much for this great article!!
Is there any way to parse an email as a string? I’m not sure why, but this is the required format in the software I’m using.
Hi Clark,
Thanks for reaching out! Our app should be able to accomplish this, can you send us an email at support@mailparser.io with details on what software you need to send the data to and we’ll try to help?