Receiving new orders is exciting, but processing them? Now this can be much less thrilling. If you process orders manually, then you must have run into some awful bottlenecks before. And when your inbox floods with order confirmations every hour, things can get really overwhelming. The best way to address this issue is to switch to automated order processing. Instead of inputting order details by yourself, you can extract and send them where they need to go — whether it’s your CRM, ERP, or fulfillment system — so you can move forward with order preparation and shipping.
In this post, we’ll break down what automated order processing is, how manual data entry slows down order processing, and how email parsing can be the key to unlocking automated order processing.
Capture Data from Emails Effortlessly
Save countless hours of tedious data entry and streamline your workflows.
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What Is Automated Order Processing?
Automated order processing refers to the use of automation technologies to streamline the order processing cycle, from order placement to order completion, with minimal manual work.
To illustrate, an automated order processing system will use software tools that can perform simple but crucial tasks like:
- Verifying stock levels
- Routing orders to a fulfillment center
- Generating shipping labels
- Providing tracking information
- Etc.
While the task of picking and packing orders is still largely performed by humans (for now), other tasks that involve moving information from one place to another can easily be automated.
So instead of having employees copy and paste order details or update spreadsheets by hand, data can flow seamlessly from order placement to fulfillment. This includes capturing order information, updating your CRM or ERP, managing inventory, and triggering shipping workflows — all automatically. The result is faster order fulfillment, fewer errors, and happier customers.
Capture Data from Emails Effortlessly
Save countless hours of tedious data entry and streamline your workflows.
No credit card required.
How Manual Data Entry Slows You Down
Manual data entry is a notorious culprit behind inefficient workflows and delayed actions, especially in eCommerce order processing. Copying customer names, addresses, item SKUs, and quantities into your systems increases the risk of typos and processing delays.
Now, multiply these repetitive tasks by dozens of orders a day, and you’re looking at wasted hours, potential fulfillment mistakes, and customer dissatisfaction. Manual inputting becomes less and less reliable as your business grows and you receive more and more orders.
Here Is Where Email Parsing Comes In
Email parsing automates the most tedious part of order processing: extracting data from order confirmation emails. Instead of reading each email to copy order details, your email parser extracts the data you need and formats it neatly for use in your business systems.
Here is an example of how email parsing fits into an automated order processing system:
- A customer places an order on your website or online store.
- You receive an order confirmation email with all the details inside.
- Your email parser extracts the order data — customer name, order number, items, quantities, prices, etc.
- The parsed data is sent instantly to your CRM, inventory management platform, spreadsheet, or order management tool via integrations like Zapier.
- You proceed with order fulfillment and completion promptly.
Clearly, adding an email parser to your order processing workflow removes manual data entry (and the errors that come with it) out of the picture. With accurate data in your systems, your team can pick, pack, and ship orders faster. This makes your operations frictionless and your customers happy.
Capture Data from Emails Effortlessly
Save countless hours of tedious data entry and streamline your workflows.
No credit card required.
Use Case: Update Your ERP With New Order Emails
Imagine you receive bulk orders daily from distributors via email. Manually updating your ERP to adjust inventory and trigger fulfillment slows down your team and risks stockouts.
Here is what your workflow looks like after implementing email parsing:
- A retailer places an order, and you receive the order confirmation email.
- Mailparser extracts key details like product SKUs, quantities, and shipping info automatically.
- The parsed data is sent directly to your ERP (e.g., NetSuite or SAP) to update inventory levels and generate a pick list for your warehouse.
- Your warehouse team picks and packs the items while your ERP updates inventory and financial records instantly.
- The ERP triggers a shipping confirmation email to your client without manual intervention.
This workflow eliminates data entry delays and keeps your inventory accurate in real time.
Get Started With Mailparser Today
Setting up automated order processing with email parsing is simple:
- Create a Mailparser account
- Create an inbox where you will forward order notification emails.
- The Automatic Setup Wizard creates parsing rules to extract data fields like customer info, quantities, totals, etc.
- Integrate Mailparser with your business systems via Zapier or webhooks to send parsed data where you need it.
- Test your workflow to ensure data flows seamlessly from email to your system.
- Enjoy faster, error-free order processing with every new order email received!
For a more detailed breakdown of how to extract order details with Mailparser, we suggest that you read our blog post “Speed Up Your eCommerce Order Processing With Mailparser”.
With the hurdle of data entry gone from your order processing workflows, you will fulfill orders much faster, resulting in faster deliveries and a higher satisfaction rate.
So unlock automated order processing and keep your business running as smoothly as possible. Sign up for a Mailparser free trial and start extracting order details in seconds.
Capture Data from Emails Effortlessly
Save countless hours of tedious data entry and streamline your workflows.
No credit card required.
