Picture this: you’re an eCommerce store owner or manager and you open your inbox to see dozens of new order notifications. That’s great! But your excitement cools down as you realize you have to enter all the information in these emails into your database. You can do this manually, which is time-consuming, or you can use a tool to extract the relevant data to save time. Needless to say, the latter option is a lot more appealing. Speeding up your eCommerce order processing will help you ship orders promptly which goes a long way to delight your customers.
Enter email parsing: the easiest method to extract order details from your inbox into your database. No need to write code — you can get started in minutes. This blog post will show you how to use our email parser to do this, the benefits of parsing order notification emails, and Mailparser use cases of efficient eCommerce order processing.
Capture Data from Emails Effortlessly
Save countless hours of tedious data entry and streamline your workflows.
No credit card required.
Why eCommerce Order Processing Is Important
To run a successful eCommerce business, you want to keep order processing as smooth as possible. If it slows down, then all the subsequent tasks get delayed: picking, packing, and shipping. This, in turn, will hurt customer satisfaction, leading to bad reviews and loss of repeat customers. So you want to prevent any potential bottlenecks, such as spending a lot of time inputting order data into your system.
Thankfully, automation comes in handy to solve the issues of manual data entry and impractical data extraction. If you have been looking for an easy and reliable way to extract order details from incoming emails into your database (whether it’s a spreadsheet or a cloud app), congrats: you have found it.
Mailparser is a web-based email parsing solution used by hundreds of businesses to extract data from emails swiftly and accurately. Here is how it works.
How to Accelerate eCommerce Order Processing With Mailparser
This video tutorial shows you how to set up Mailparser to extract order details from new email order notifications:
As shown in this video, Mailparser’s Automatic Setup can easily identify data points in the body of your email. But you can always edit parsing rules to refine the data extraction results and even add more.
Note that we have a template library for online stores. If you sell on one of the platforms included, you can use a pre-set template to set up your parser quickly.
Also, even if you receive orders from different platforms (Shopify, eBay, Etsy, etc.), you can set up multiple inboxes, each for a specific platform. That way, you can extract new orders and centralize them all in one coherent database. This makes it easy to track and analyze sales data.
Capture Order Details from Emails Effortlessly
Save countless hours of tedious data entry and streamline your workflows.
No credit card required.
5 Benefits of Using Mailparser to Accelerate Your Order Processing
It goes without saying that Mailparser is not the only online tool that can extract data from emails. For instance, some eCommerce platforms allow their users to sync new orders to a Google sheet. However, if you are a small business owner and you’re not planning to move to a platform (considering the potential cost), Mailparser is a reliable alternative that doesn’t require you to disrupt your established systems and processes. And even if you transition to another management platform, Mailparser can still integrate with it — more on that in a bit.
So let’s dive deeper into why you will probably find massive value in using Mailparser as part of your eCommerce order processing system.
1. No need to struggle with inefficient tools or write code
With email parsing, you don’t need to have a developer write a script from scratch to parse your emails. And while you can ask an AI chatbot like ChatGPT to write code for you, it’s not built for that purpose so the results won’t be consistently accurate if at all.
Mailparser, on the other hand, makes it very easy to extract data trapped in emails (whether in the email’s body or attachments). It’s user-friendly and provides deep customization options. In other words, you build a parser tailored to perfection without coding. And that’s why our users stick with Mailparser instead of other tools.
2. Send order details to Google Sheets, a cloud app, or an API
As you saw in our video tutorial, setting up an integration that connects Mailparser to a cloud application or API is simple. Whether it’s Google Sheets, a shipping platform, a CRM, or your internal database, order data flows where it belongs seamlessly. No more copying and pasting — just fast, accurate data delivery that keeps your systems in sync and your team focused on what matters.
3. Speed up your order processing workflow
Imagine saving up to an hour a day (or more) of boring work. The boost in productivity would add up pretty quickly along with the resources saved. With the hurdle of data entry taken care of, you have more time to dedicate to critical areas of your business: procurement, customer support, marketing, and so on.
Even better: as your eCommerce store grows and you get more and more orders, you’ll be able to process them at the same speed, whereas manual processing would struggle. Email parsing helps you scale without your workflows slowing down.
4. Fulfill orders faster and make customers happy
With faster eCommerce order processing, shipments proceed as planned. You meet the promised delivery times, and your customers take notice. As we know, happier buyers are more likely to shop with you again.
Plus, email parsing also helps quickly process customer orders that require manual review. Overall, automating repetitive tasks lets you focus on providing an outstanding buyer experience that builds loyalty and drives repeat sales.
5. Analyze sales data
In addition to automating data entry, you can collect your sales data in one place — like a spreadsheet or dashboard — to analyze your business performance, and uncover insights. By centralizing order information, you can spot trends over time, identify seasonal spikes, understand your best-selling products, and even learn which channels drive the most revenue. These insights help you make informed decisions about inventory, marketing, and customer retention—without the headache of manual tracking.
How Mailparser Users Extract Order Details from Their Inboxes
Among our users are eCommerce business owners who rely on Mailparser to parse their order notifications. Below are a few use cases of extracting order details using Mailparser.
Amazon orders
The owner of an Amazon store needed a more flexible way to track and analyze his sales data. Instead of relying solely on Amazon’s built-in reports, they turned to Mailparser to extract key details from Seller alert emails.
“I use Mailparser for segmenting emails from sales on Amazon. We have a small business selling on Amazon. While Amazon offers many capabilities on their website, we have found that grabbing data from the Seller alert emails, parsing it, and moving it into Podio (via Zapier) gives us a place, away from Amazon’s tools, to gather sales info and reports we want.”
Through a Zapier integration, parsed data is sent directly to Podio, creating a streamlined workflow that updates sales info in real time, without manual exports or imports.
“We could do periodic exports from Amazon and import into Podio. But by using Mailparser, we get this information automatically. This saves a lot of time, as we sell about 30 items a day, seven days a week.”
eBay sales
We also have users who sell on eBay and use Mailparser to parse order notification emails. For instance, Joshua Lefever of NextDayKoi sells Koi fish. With multiple sales channels, staying on top of transaction data was challenging. But that changed after he discovered Mailparser.
“I own a small e-commerce web site, as well as maintain a store on eBay. Using Mailparser, I can extract and record important information from sales receipt emails. It has become an essential tool for my business, allowing me to easily collect data, analyze it, and make better decisions for my company. The service has always been reliable and easy to use. A great tool for the small business owner!”
Thanks to Mailparser, Joshua has a consistent and reliable way to gather sales data. So he’s able to identify sales insights and inform his strategic decisions, paving the way for more growth.
Squarespace orders
Squarespace is a popular platform for creating websites and selling products and services online. Like other websites, Squarespace automatically sends email notifications for new orders. So Mailparser users can extract order and customer information whenever they receive these emails. After extracting data, they can send it to a Google spreadsheet, a CRM, or other apps to track sales, add customers to an email list, or analyze data. Instead of digging through emails, the user has their data consolidated in one place which makes it much easier to manage their online business. All in all, Mailparser turns email clutter into clean, actionable order data — saving hours every week and removing inefficiencies from workflows.
In Conclusion
Moving data where it belongs doesn’t have to be a hassle. If you haven’t automated your data entry process yet, there’s no better time to start than today. Mailparser will take your order confirmation emails and turn them into structured data on a spreadsheet or eCommerce app. Plus, you can use it for any recurrent data entry task. Your eCommerce order processing will become more efficient, allowing you to serve customers faster while saving costs. So sign up today for a free trial and start extracting order data effortlessly.
Capture Order Details from Emails Effortlessly
Save countless hours of tedious data entry and streamline your workflows.
No credit card required.
